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3.2.2 Information Technology Advisory Committee

(Bylaws)

  1. The Information Technology Advisory Committee is responsible to the University Senate.
  2. The committee consists of the Vice President for Financial Administration (chair); the Director of Information Technology (secretary); the Vice President for Academic Administration or designee; the Vice President for Academic Administration or designee; the Vice President for Marketing and Advancement or designee; the Vice President for Student Life or designee; the Director of the Center for Teaching, Learning, and Technology; the Associate Director of Information Technology; two members of the teaching faculty, one appointed by the Vice President for Academic Administration and one elected by the faculty in a multi-candidate election from a different academic area than that of the faculty member appointed by the VPAA; and one staff member from outside of Information Technology elected by the staff. The Director of Information Technology may invite non-voting personnel from Information Technology as needed.
  3.  The term of membership is three years for non-ex-officio members and may be renewed.
  4. The work of the committee is to
    1. Serve as a liaison between Information Technology and all areas of the University by

      i.  Regularly soliciting university-wide feedback regarding Information Technology services

      ii.  Assisting with the prioritization of Information Technology projects.

      iii. Reviewing proposed changes to Information Technology policies, procedures, and/or resources that affect technology users and recommending further input when necessary

      iv. Assisting with the collection and analysis of input regarding such proposed changes

      v. Assisting in the preparation of an annual report made by the Director of Information Technology to the University Senate
    2. Annually review and, when needed, revise the campus policies for responsible computing (see Computing Policies).
  5. The chair calls regular meetings at least quarterly throughout the academic year.

(Procedures)

  1. Protocol
    1. The secretary develops agendas in consultation with the chair and sends them to members at least one day in advance of regularly scheduled meetings.
    2. Actions are taken by vote or consensus.
    3. Committee workload (average in clock hours per quarter):

      i. Chair: 12 hrs.

      ii. Members: 6 hrs.

    4. The committee

      i. Maintains a set of operating principles and procedures for Information Technology.

      ii. Solicits information from all academic and administrative departments concerning their future information technology needs

      iii. Establishes special interest groups as ad hoc committees with membership open to all interested information technology users. Each group recommends its own chair, whose approval is subject to the approval of the committee. The committee refers relevant items to the groups, and the groups make recommendations to the committee.

      iv. Works with Information Technology to evaluate faculty, staff, and student concerns and to bring this information before the committee for discussion

    5. The chair

      i. Makes assignments to members as needed to carry out the work of the committee

      ii. Invites the chairs of special interest groups to meetings to represent the interests of their groups

  2. Communication
    1. Minutes are recorded by the secretary and reviewed by the committee members at the next meeting.
    2. The chair sends approved minutes to the President.
    3. The committee holds open meetings and/or conducts surveys as needed to address issues related to Information Technology.
    4. An annual report is given by the Director of Information Technology to University Senate and University Assembly.
  3. Documentation
    1. Minutes include rationale for all actions and recommendations. Recommendations to Information Technology, to the special interest groups, or to other governance bodies also include rationale.
    2. The chair maintains a file of all committee business, which should be accessible to committee members. Minutes are sent to the President's office and the Central File.

* These bylaws are pending final approval by the WWU Board of Trustees.