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2.2.7 Financial Aid Committee

(Bylaws)

  1. The Financial Aid Committee is responsible to the Vice President for Financial Administration.

  2. The committee consists of the Director of Student Financial Services, chair; the Student Employment Specialist, recording secretary; the Financial Advisor Graduate and Undergraduate Programs; the Associate Vice President for Marketing and Enrollment Services; the Director of Residential Life and Housing; an Associate Dean of the Residence Halls, designated by the Vice President for Student Life; the Director of Academic Advisement; the Director of Admissions or designee; and two faculty members elected by the faculty in multi-candidate elections. A quorum shall consist of four voting members, at least one of whom must be a representative from Student Life.

  3. The term of membership for faculty appointments is five fiscal years.

  4. The work of the committee is to

    1. Consider and act on student petitions for exceptions to established financial aid policies, including the University's Satisfactory Academic Progress policy

    2. Award non-endowed scholarships for which no awarding group is designated

  5. The committee meets when called by the chair.

(Procedures)

  1. Protocol

    1. Agenda and supporting documentation are distributed to members prior to or at the beginning of meetings.

    2. Committee actions and decisions are taken by vote.

    3. Committee workload (average in clock hours per quarter):

      i. Chair: 5 hrs.

      ii.  Financial Advisor Graduate and Undergraduate Programs: 20 hrs.

      iii. Members: 5 hrs.

  2. Communication

    1. Minutes of meetings are published and distributed to Student Financial Services personnel, the Vice President for Financial Administration, and the President.

    2. Students are notified in writing of committee actions pertaining to their petitions.

    3. Confidentiality on student records is maintained, consistent with current legal requirements.

  3. Documentation

    1. Committee actions are based upon federal, state, and institutional regulations; financial aid files; student account files; and supporting documentation.

    2. Committee actions are recorded in individual student files with a letter explaining committee action.